7 Best RBT Data Collection Apps

Tired of losing data on paper sheets or struggling with slow apps during sessions? The right data collection app can save hours every week and help your clients progress 35% faster.

Here’s our tested guide to the 7 best RBT apps that actually work.

RBT Data Collection App Reviews

1. Ensora Data Collection (formerly Catalyst) – Best Overall Choice

Rating: ⭐⭐⭐⭐ (4.2/5)

Ensora Data Collection (formerly known as Catalyst) is the most popular data collection app among RBTs and behavior analysts.

More than 70,000 professionals use this app every day. It was made by people who understand ABA therapy really well.

The app works great for collecting all types of behavior data. You can track discrete trials, task analysis, and frequency data easily.

It also counts duration and latency automatically. The best part is that it works even when you don’t have internet. Your data saves to your phone and uploads later when you get connected again.

Setting up programs is simple in Ensora Data Collection. You can create custom goals and the app will move targets through different phases automatically.

The graphs look professional and are easy to read. You can show parents and supervisors clear progress reports right from your phone.

One really helpful feature is the mastery criteria setting. You can tell the app when a skill is mastered based on percentage or number of trials.

When a client reaches that goal, the app automatically marks it as complete. This prevents you from forgetting to move programs forward.

Pros:

• Works without internet connection
• Used by thousands of RBTs successfully
• Makes professional-looking graphs automatically
• Moves programs through phases by itself
• Great customer support team

Cons:

• Sometimes crashes during long sessions
• Recent updates made some features harder to find
• Can be slow to load with lots of data
• Costs money every month

Best For: RBTs who want a complete solution that handles most data collection needs without being too complicated.

Get Ensora Data Collection: Download from App Store | Download from Google Play | Visit Official Website

2. TallyFlex – Best for Beginners

Rating: ⭐⭐⭐⭐ (4.0/5)

TallyFlex was designed to be super simple for anyone to use. Whether you’re a parent, teacher, or new RBT, this app makes data collection feel easy.

It combines all the tools you need into one screen so you don’t have to switch between different apps.

The main screen shows big buttons for different types of data. You can tap to count behaviors, start timers for duration, or track ABC data with just one finger.

The visual timer can fill your whole screen, which is great when working with kids who respond well to visual cues.

What makes TallyFlex special is how it handles multiple behaviors at once. You can track several different goals during the same session without getting confused. The app keeps everything organized and shows you a summary when you’re done.

The session overview feature shows you when each behavior happened during your session.

This can help you spot patterns, like if problem behaviors happen at certain times. You can also add notes and mood ratings to give more context to your data.

Pros:

• Very easy to learn and use
• Cheap compared to other apps
• Works for all types of behavior data
• Great visual timer feature
• Can track multiple students

Cons:

• Sometimes has math errors in calculations
• Limited ways to export data
• Smaller user community means less support
• Can have glitches with percentages

Best For: New RBTs, parents doing home programs, or anyone who wants simple data collection without complicated features.

Get TallyFlex: Download from App Store | Download from Google Play | Visit Official Website

3. Motivity – Best for Quality Care

Rating: ⭐⭐⭐⭐⭐ (4.5/5)

Motivity stands out because it’s backed by real research. The National Institutes of Health gave them money to study how their app helps kids make progress faster. This makes it different from other apps that weren’t tested by scientists.

The app was built by behavior analysts who actually work with kids every day. They understand the challenges RBTs face and designed features to solve real problems.

The support team includes actual BCBAs who can help you with clinical questions, not just technical issues.

Data collection in Motivity happens in real-time, which means you can see progress immediately.

The app creates reports automatically and can spot trends that might be hard to see otherwise. One company called ABC for Autism saved 5,000 hours of work every year after switching to Motivity.

The app connects data collection with scheduling and billing, so everything works together smoothly.

When you complete a session, it automatically updates the schedule and tracks authorization hours. The mobile app works great offline and syncs everything when you get internet again.

Pros:

• Backed by scientific research and government funding
• Support from actual behavior analysts
• Saves thousands of hours of work annually
• Smart features that spot important trends
• Connects data with scheduling and billing

Cons:

• More expensive than simple data collection apps
• Might have more features than some RBTs need
• Takes longer to learn all capabilities
• Better suited for established practices

Best For: RBTs working at quality-focused clinics that want research-backed tools and don’t mind paying more for better outcomes.

Get Motivity: Download from App Store | Download from Google Play | Visit Official Website

4. CentralReach – Best for Large Practices

Rating: ⭐⭐⭐⭐ (4.1/5)

CentralReach is like the Swiss Army knife of ABA software. It does everything from data collection to billing to staff scheduling.

Many large autism centers and school districts use it because it can handle hundreds of clients and staff members at once.

The data collection part works well on phones and tablets through their CR Mobile app. You can collect all types of behavioral data and it automatically creates professional graphs. The app works offline and syncs when you get internet back.

What makes CentralReach special is its artificial intelligence features. The app can write session notes for you based on the data you collect.

It knows what insurance companies want to see and writes notes that meet their requirements. This can save hours of paperwork every week.

The platform grows with your practice. Whether you have 10 clients or 1,000, the system can handle the load. Training and support are comprehensive but necessary since the app has so many features.

Pros:

• Handles everything in one platform
• Artificial intelligence writes notes automatically
• Great for large practices and organizations
• Professional reporting and analytics
• Secure medical record keeping

Cons:

• Very expensive compared to simple apps
• Complex interface can overwhelm new users
• Requires significant training time
• Better for practices than individual RBTs

Best For: RBTs working at large clinics, school districts, or multi-location practices that need a complete practice management solution.

Get CentralReach: Download CR Mobile from App Store | Download CR Mobile from Google Play | Visit Official Website

5. RethinkBH – Best for Training Integration

Rating: ⭐⭐⭐⭐ (4.3/5)

RethinkBH (Rethink Behavioral Health) is unique because it combines data collection with training materials.

The app has over 1,500 treatment programs built in, each with videos showing exactly how to run the program. This makes it perfect for new RBTs who are still learning techniques.

The data collection features work great both online and offline. You can collect frequency data, duration data, interval recording, and task analysis data easily. The app syncs automatically when you get internet connection back.

The training videos are a game-changer for many RBTs. Instead of guessing how to run a program, you can watch a short video that shows the exact steps.

Parents can access parts of the app to see their child’s progress and watch training videos too.

The VB-MAPP integration is helpful for practices that use this assessment tool. When you complete a VB-MAPP assessment in the app, it automatically suggests treatment goals that match the results. The curriculum library is constantly growing with new programs.

Pros:

• Over 1,500 built-in treatment programs
• Training videos show exactly how to run programs
• Great offline capabilities with reliable sync
• Parent portal increases family involvement
• VB-MAPP assessment integration

Cons:

• More expensive than basic data collection apps
• Can be overwhelming with so many features
• Training videos require time to watch
• Subscription cost includes features some don’t use

Best For: New RBTs who want built-in training, practices that value parent involvement, and teams that want access to a large curriculum library.

Get RethinkBH: Download from App Store | Download from Google Play | Visit Official Website

6. Artemis ABA – Best for AI-Powered Features

Rating: ⭐⭐⭐⭐ (4.0/5)

Artemis ABA is a modern data collection app that uses artificial intelligence to make RBTs’ jobs easier.

Built on the Salesforce cloud platform, it offers advanced features like AI-generated session notes and smart scheduling. The app focuses on making data collection feel natural while providing powerful tools behind the scenes.

What makes Artemis ABA special is its AI technology. After you collect data during a session, the app can automatically write professional session notes for you.

This saves tons of time and ensures your notes meet insurance requirements. The AI learns from your data patterns to create better summaries.

The mobile app works great for trial-by-trial data collection, which is perfect for discrete trial training (DTT). You can easily switch between active sessions and track multiple clients throughout your day.

The app shows you “Active Sessions,” “My Sessions,” and “My Incomplete Sessions” so nothing gets forgotten.

One helpful feature is the offline data collection. You can collect data even when you don’t have internet, and everything syncs automatically when you get connected again.

The app also includes location tracking for Electronic Visit Verification (EVV) requirements that many insurance companies now require.

The visual graphs and reporting are easy to understand. You can see client progress in real-time and identify trends quickly. Parents can digitally sign session notes right in the app, including bulk signatures for multiple sessions at once.

Pros:

• AI automatically writes session notes
• Modern, user-friendly design
• Great offline capabilities with auto-sync
• Built on reliable Salesforce cloud platform
• Electronic Visit Verification (EVV) included
• Real-time visual progress tracking

Cons:

• Newer company with smaller user base

Get ABAdesk: Download Artemis ABA from App Store | Download from Google Play | Visit Official Website

7. ABAdesk – Best Budget Option (Web-Based Only)

Rating: ⭐⭐⭐ (3.5/5)

ABAdesk is designed for RBTs and small practices that need basic data collection without breaking the budget.

Unlike other apps on this list, ABAdesk doesn’t have a mobile app. Instead, it’s completely web-based, which means you access it through your phone or tablet’s internet browser.

The interface is clean and easy to understand. You can set up clients and programs quickly without needing extensive training.

Since it works through your browser, you can use it on any device that has internet access, but you always need internet connection to collect data.

Graphing happens automatically once you enter data. The graphs look professional and are easy to share with parents and supervisors.

You can export data to Excel if you need to do additional analysis. Session notes can be added quickly using templates.

The company says they are working on building a mobile app for offline use, but no timeline has been announced. Customer support is provided by the small development team who respond personally to questions.

Pros:

• Very affordable pricing (starts at $50/month for multiple users)
• Simple interface that’s easy to learn
• All essential data collection features included
• Works on any device with internet browser
• Personal customer support
• HIPAA compliant

Cons:

• No mobile app – only works through web browser
• Requires internet connection at all times
• No offline data collection capability
• Smaller user community
• Less frequent updates and new features

Best For: Individual RBTs, small private practices, or anyone who needs basic data collection features at the lowest possible cost and doesn’t mind using a web browser instead of a mobile app.

Get ABAdesk: Visit Official Website – Access through web browser on any device

Final Thoughts

Choosing the right RBT data collection app depends on your specific needs and budget.

Digital apps save time, improve accuracy, and help clients progress faster than paper methods.

Start simple if you’re new, then upgrade as your needs grow. The most important thing is consistent, accurate data collection that helps improve lives.